Review and Submission

Acting in the capacity of the University's designated authorized institutional official, ORSP staff review and approve all sponsored research proposals on behalf of the principal investigator and the University.  ORSP provides a comprehensive pre-submission administrative review to ensure a complete and accurate proposal and compliance with sponsor and MUSC institutional policies.  When the proposal is complete, ORSP provides institutional endorsement of the proposal.

Institutional Deadlines

The University policy for proposal submission requires that a completed proposal must be submitted to ORSP three (3) business days in advance of the sponsor's deadline.  This allows your grants administrator adequate time to conduct a thorough review of your proposal and budget, and time to make corrections, if necessary.  This also allows us to submit any electronic applications before the last day of the deadline, thus avoiding any transmission problems that could prevent the successful submission of your proposal.  A sponsor system crash or slow down can result in delayed notification by the sponsor.  If there is an error in your application that requires a revision before it can be accepted, it could result in a missed deadline.  The best way to avoid these problems is to submit your proposal as early as possible.

Complete proposal package defined:

complete proposal package means ALL of the *sponsor-required-sections/forms (e.g. face page, budget, research aims, biographical sketches, etc.) of the proposal are completed and submitted to ORSP along with a fully routed and approved electronic Proposal Data Sheet (ePDS).

Note the official 3 business day count begins when the complete proposal package is sent to ORSP. Often this is the date of the last non-ORSP approver on the required ePDS form, provided the proposal is attached to the ePDS or has already been received by ORSP.

ORSP understands and anticipates improvements, tweaks and/or revisions may be necessary during the 3 business day window prior to the actual submission date.  However, if any required section (e.g. face page, budget, research aims, biographical sketches, etc.) is missing or incomplete inside of the 3 business day window, then the proposal would not be approved as having met the 3 business day deadline.

*Sponsor-required-sections/forms may also include MUSC forms such as up-to-date MUSC VA Memorandums of Understanding (VA MOUs), Financial Conflict of Interest (FCOI) External Investigator forms or any other form (internal or external) required for a fully compliant proposal submission.

Required Institutional Approval

The electronic Proposal Data Sheet (ePDS) contains information required for institutional approval to perform the work proposed in the research contract or grant application. This information is used for reporting to the University, the Board of Trustees and the General Public. This form is web based and must be completed on-line.  Signatures/Approvals are used as follows:

REQUIRED:
Principal Investigator
Principal Investigator's Department Chair or Division Head

If proposal is being managed by a department or unit other the PI's home department:
Managing Unit Chair or Director

If any faculty investigators listed on the budget are in a different department from the PI:
Department Chair or Division Head

Signatures

Official Signing for MUSC

R. David Azbill, Asst. Director
Research & Sponsored Programs
Phone:(843) 792-3838
Fax: (843) 792-6447

Official Signing for Corporate Agreements:

Cynthia L. Brown, Program Manager
Research & Sponsored Programs
Phone: (843) 792-7191
Fax: (843) 792-3061

Official to be notified if an award is made:

R. Darren McCants, Director
Research & Sponsored Programs
Phone: (843) 792-3838
Fax: (843) 792-6447

Routing - Office Locations

WHAT

WHY

WHERE

Application, proposal data sheet & associated forms

Institutional Review, Approvals and signature

606 Harborview Tower
604 Harborview Tower
(Corporate only)

Human research review protocols

IRB approval

601 Harborview Tower

Animal research review protocols

IACUC approval

601 Harborview Tower

Use of microorganisms, rDNA,
and/or biotoxins

IBC approval

601 Harborview Tower

Invention disclosure forms

Intellectual property rights

909 Harborview Tower

Material Transfer Agreements

Institutional Review and Signature

604 Harborview Tower