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NIH Forms E Notes

Research and Related Other Project Information Page

Section 1

Unchanged except for the addition of two new exempt categories. (They are not being used yet, so do not check 7 or 8.) Answer the human subject questions as usual.

NOTE:  Even if you answer NO to the human subject involvement question, you will still need to complete the new form "PHS Human Subjects and Clinical Trials."

PHS Human Subjects and Clinical Trials Information Page

The information contained in the box at the top of this form is what was entered into Section 1 of the Research and Related Other Project Information page. These two forms are linked, so if you change data in this box, it will be changed on the other form.

If you answered NO to human subject involvement:

Complete the first section "If No to Human Subjects."

“Does the proposed research involved human specimens and/or data?”

If no, then nothing further to do.

If yes, then you need to provide an attachment on why the application does not involve human subjects research. Specific requirements for this justification are listed on page 94 of the new Forms E General Application Instructions.
https://grants.nih.gov/grants/how-to-apply-application-guide/forms-e/research-forms-e.pdf

DONE!

If you answered YES to human subject involvement:

You will need to provide at least one study record or one delayed onset study.

Definition of Delayed Onset Human Subject Study

Human subjects research is anticipated within the period of award, but definite plans for this involvement cannot be described in the application.

 Definition via NIH Glossary of Terms
*Not the same as “delayed start” where work is known up front but not completed in the initial budget period
*If you have multiple delayed onset studies, you can include them together in a single Delayed Onset Study.

Delayed Onset (three items):

  1. study title
  2. whether it is an anticipated clinical trial
  3. provide justification that explains why detailed information cannot be provided at the time of application, assure all policies will be followed such as SIRB, and include a plan for the dissemination of NIH-funded clinical trial information

Note: For multiple delayed onset studies, use “Multiple Delayed Onset Studies” as the title. 

Study Record – Subform of PHS Human Subjects and Clinical Trials Information page

Section 1 - Complete for both Human Subjects Studies and Clinical Trial Studies

1.5 is optional, as you are not required to register on Clinical Trials.gov until 21 days after first participant enrolled.

Forms sections to be completed

Form Section If you answered "yes" to ALL the questions in the Clinical Trial Questionnaire If you answered "no" to ANY of the questions in the Clinical Trial Questionnaire
Section 2 - Study Population Characteristics Required Required
Section 3 - Protection and Monitoring Plans Required Required
Section 4 - Protocol Synopsis Required Do not complete
Section 5 - Other Clinical Trial-Related Attachments Required if specified in the FOA Do not complete

Instructions for completing the study forms sections can be found on the NIH web site. https://grants.nih.gov/grants/how-to-apply-application-guide.html

Other Notable items

Section 2.1 of the Study Record (Conditions or Focus of Study)

At least one entry is required and up to 20 may be entered. Identify the name(s) of the disease(s) or condition(s) you are studying or the focus of the study. If available, use appropriate descriptors from NLM's Medical Subject Headings (MeSH) so the application can be categorized. Include an entry for each condition. https://www.nlm.nih.gov/mesh/

Section 4.7 of the Study Record (Dissemination Plan)

Use this to describe how you plan to meet NIH’s new policies including the requirement to register and report in ClinicalTrials.gov.

* Good Clinical Practice (GCP) training expires after three years, so all those required to complete the basic GCP training course will need to complete a refresher course every third year. Documentation and training will be collected with other Just in Time (JIT) materials.

MUSC ORSP December 2017