ORSP offers guidance for requesting No Cost Extension

ORSP offers guidance for requesting No Cost Extension

The Office of Research & Sponsored Programs (ORSP) at MUSC has local “Expanded Authorities” to authorize unfunded “no cost” extensions of project periods at the request of the Principal Investigator. However, the PI must submit a request in writing to ORSP at least 15 days prior to the original termination date for the project. The letter, which should be addressed to R. Darren Mccants, Direcotr of ORSP, may be emailed as an attachment or faxed to the designated Grants Administrator in ORSP. The content of the letter should contain the following minimum information:

Grant number
Title of the Project
Requested new end date
Estimated total amount of remaining funds (including F&A)
Indication if the level of effort for any Key Personnel (listed in Notice of Award) will be reduced by more than 25% of the level originally proposed, and if so, whether, these reductions in effort will have any affect on the overall scope of the project.
Indication if human/animal/biohazards approvals (as applicable) will be maintained and kept current during the extension period.
Concise technical reason(s) for the requested extension.

In addition, the appropriate department head(s) should be copied on the correspondence, thereby indicating their approval of the requested extension.

Additional information may be needed, depending on the terms and conditions of the particular award and/or sponsor. Individuals who are considering a no cost extension should contact their assigned Grant Administrator for more specific guidance.

Source: Research Roundtable and ORSP, May 7, 2008.